Enable the Workplace of
Tomorrow, Today

Hybrid work is dramatically changing how organisations manage physical spaces. New ways of working are demanding new ways of thinking about the most productive workplace.

While the physical office is here to stay, teams increasingly rely on dynamic and flexible environments that support an effortless transition to hybrid working – where collaboration can thrive both on-site and remotely.

The challenge is to design a workplace that evolves with the way your teams meet up, socialise, and collaborate, and adapts to how they will work in the future. Enable the workplace of tomorrow, today by unleashing the full potential of your workspace.


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of business leaders are thinking of redesigning physical spaces to fit hybrid environments 
Microsoft’s 2021 Work Trend Index


Making your workplace ready for tomorrow

Reduce Cost

Reduce costs of real estate, workplace stations and equipment, etc.

Employee experience

Deliver a seamless employee experience

Ways of Working

Adjust ineffective ways of working

Concept of building split open to reveal interior
Offer Insights

Offer insights and data trends for optimised space utilisation

Hybrid Work

Provide an effortless transition to hybrid work

Team Collaboration

Improve team collaboration

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Human-centric work design — featuring flexible work experiences, intentional collaboration opportunities and empathic management — can increase employee performance by as much as 54%.
— 2022 Gartner Inc

Your Platform to the Future Workplace

Modern workplace enhancement platforms provide the tools and insights you need to optimise your workspace functionality while managing costs. Redesign, integrate, and support your hybrid workplace with a holistic approach that will help nurture employee engagement, facilitate a more dynamic way of working, and help you reach new performance levels.

Enabling Businesses to Create a Dynamic and Efficient Hybrid Workplace With a First-Class Employee Experience

If the needs of your business and employees are changing faster than your workplace can keep up with, you’re not alone. Investments in workplace experience platforms will yield rich dividends. Keep employees connected and engaged—maximise their productivity and everyday potential.


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A Gartner survey revealed that only 13% of employees are fully satisfied with their experience. 
— 2022 Gartner Inc


RICOH Spaces enables you to respond to changes in how people work, so you can deliver a seamless employee experience now and in the future.

Bringing workplace management under one roof integrates activities such as desk booking, meeting room management, wayfinding and more – retaining the best of the physical office experience and seamlessly combining it with the best of remote working.

RICOH Spaces – your workplace employee experience platform – unlocks the insights and capabilities required to adjust ineffective ways of working, improve collaboration, and reduce costs – preparing your business for how tomorrow will work.

Get Connected with a Smart
Workplace Experience Platform

RICOH Spaces is a cloud-hosted workplace experience enhancement platform designed to optimise your business, with areas such as desk bookings, space bookings, wayfinding, workspace insights, and more.

RICOH Spaces enables you to effortlessly adapt to the new normal on so many different levels

Enhanced Employee Experience

Grow your workplace’s potential over time with a scalable platform. RICOH Spaces brings you the workplace of tomorrow, today by enhancing the employee workplace experience and allowing you to redesign your workspace for full utilisation and increased productivity.

Desk Management

Manage your desks with fully customisable, interactive floor plans. You can assign desks to people/groups, set policies, e.g. how many days in advance a desk can be booked, find desks with zoning and QR check-ins.


Make your workplace more vibrant and bring it to life with Wayfinding, which offers the flexibility to view a live floorplan and book resources directly from a large format display located in your office.

Service Requests

Create and manage service requests and decide which options are available when requested. Be able to schedule automated actions and assign and restrict services to certain areas.

Room Management

Manage all of your meeting rooms via an app. You can configure all your locations, meeting rooms, desks and more, all in one place. Use the panels to book available rooms quickly and efficiently. Sync with Office 365 resources and calendars, create and manage non-O365 spaces, easily view space availability on visual floor plans and set flexible booking policies.

Internet of Things (IoT)

Add the latest IoT sensor technology for detailed, real-time data about your spaces. You get to quickly view available space on the visual floor plans, easy sync with Microsoft Teams devices and integrate to O365 for expected space usage projections.

Digital Signage

Deliver meaningful messaging from your smart spaces and internal communications to your digital screens. Manage your screen network from anywhere and securely display real-time data dashboards from sources, such as Power BI.

Visitor Management

Make a great first impression, increase security and employee productivity. Get access to full admin visitor logs and see how many visitors are on-site and easily view space availability.

Mobile App

Put the workplace at your fingertips, empowering employees to book rooms, desks, create service requests and much more whilst on the go.

Workspace Insights

Understand how your workplace is being used and adjust ineffective ways of working, improve collaboration, and even, reduce costs.

RICOH Spaces Can Be Scaled to Your Business as It Grows


Respond to the needs of your business by scaling your solutions as your business grows, taking on a cost-effective and flexible journey, and deliver business outcomes, enabling businesses to:

Streamline productivity

Streamline Productivity and Enhance Collaboration 

Reduce risk

Reduce Risk

Workplace Digital Experience

Enhance Workplace Digital Experience

Team Collaboration

Resolve Challenging and Time-Consuming IT and Facility Requests

True ROI

Realise Positive Return on Investment

Why Ricoh?

RICOH Spaces delivers a dynamic and efficient hybrid workplace with a first-class user and customer experience. We facilitate hybrid working while capturing extensive workplace analytics, allowing organisations to make decisions based on real-time data.

With Ricoh’s global capabilities, we provide an enterprise-grade platform, with the necessary hardware and services, for a true turnkey solution. RICOH Spaces is a highly dynamic workplace experience platform created to resolve real-world business challenges and do this by providing:

global platform

A global platform supported in multiple languages that can be delivered anywhere in the world

friendly and intuitive

A friendly and intuitive user experience design

roadmap guided by our customer feedback

A roadmap guided by our customer feedback and is publicly available


The latest cloud technology that provides a seamless and scalable platform globally


Extensive data capturing that helps enhance the workplace experience and offers a true ROI


Partner integrations that allow for a single vendor approach with Ricoh as the main partner.

Recommended resources for you


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7 Ways to Meet Employee Expectations in a Hybrid Workplace

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VISMA | RAET: Reserving and Managing Workplaces Online

When Visma | Raet needed to renovate its office, it turned to RICOH Spaces for a solution that would allow them to transition into a digital workplace.

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The CBI Partners with Ricoh to Create State-of-the-Art, High-Productivity Workspaces

Learn how the CBI uses Ricoh’s innovative digital tools to transform into a modern workspace and drive workplace efficiency.

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easyJet Plans the Future of Working with Ricoh

easyJet needed to find ways to implement its workspace transformation initiatives. Read the case study to learn how they planned the future of work with Ricoh.

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Talk to a Ricoh Expert

Get in touch with one of our consultants and find out how we can help you create your hybrid workplace.

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