Keep business information flowing with DocuWare.
Save, store, manage and share documents – regardless of format or source wherever they work. Simplify approvals and document processing with automated workflows to keep your teams productive and business processes moving. On-premise or cloud solutions enable you to boost user adoption, secure your documents and data to create seamless workflows with application integrations and deliver an exceptional customer experience.Free trial NOW
Extending from cyber security, using cloud backup and information technology management services prevent data leakage and virus attacks; To office structure and decoration, our Smart Workplace experts could make full use of every spaces to give you a good office design build with utilizing workplace technology and become “Smart Workplace”. That’s not only saves rent, but also comprehensively maximize the efficiency.
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The less time you spend managing paper, the more you can focus on strategic, growth-oriented activities. Electronic documents and assets reside in a centralized repository which is backup, so they do not get lost, and can be secured, so they are only accessed by authorized individuals. Workflows built into DocuWare enable you to share the information at the speed of a click.
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The movement of information drives your business. Regardless of the department or your industry, you can increase efficiencies and data security through automated business processes such as:
- Accounting — Automate invoice approvals, 3-way matching and other AP processes as you monitor and verify purchases. Quickly provide PODs to accelerate Accounts Receivable with full process reporting for stress-free audits
- Human Resources — Streamline the interview process by routing paperwork, storing information in a secured, compliant location, and enabling employee self-service actions to collect pay stubs, complete forms, and more to save time
- Healthcare — Secured medical records processing with digital documents provides rights-restricted access to patient records including signed forms, test results, doctor’s notes and more, regardless of where the patient is seen
- Manufacturing — Keep process documents, material lists, and other production notes clearly documented to ensure production stays on budget and on schedule
- Education — Automate workflows for the processing and secured sharing of student records and financial documents, for example, knowing document storage and archival meets compliance requirements.
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DocuWare supports HIPAA, GDPR, Sarbanes-Oxley, SOC 2, Type I security and many other US and international regulatory guidelines through rights-protected access, legally binding digital signatures, file encryption options, and more.
- All workflow and document access managed by password-secured rights
- Control document versioning, changes to documents and who can view, edit, store, retrieve, change or move a document
- Activity logging and reporting provide transparency
- Create and manage records retention schedules
- Encrypt data so it remains inaccessible even to system administrator
Simplify document archival and retrieval with line of business integrations into around 500 different applications. Store documents and emails from Outlook™. Transfer business data into applications like SAP, Sage, QuickBooks, MS Dynamics, and other ERP systems. With DocuWare integrations, you’ll get faster.
- Scanning, indexing and printing directly from your Ricoh device with a Smart Operations Panel 2.0 or higher into DocuWare with our free RSI DocuWare connector
- Advanced integrations into 3rd party products through Smart Integration Workflows
- Smart Connect which seamlessly connects applications to DocuWare for immediate retrieval and simplified document indexing and capture
- Intelligent Indexing allows for automatic indexing based on document data to eliminate manual data capture and speed filing
- DocuWare Printer which enables you to print directly from line of business applications
- Mobile apps that turn your smartphone into a mobile scanner and give access to documents on the go
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